Pulaski County High School Band

Somerset, KY

pchs Band booster officers for 2008-2009

PRESIDENT--Travis and Donna Ard

VICE PRESIDENT--Jeff and Rebecca Clark

VICE PRESIDENT--Zandall and Amy Haste

SECRETARY--Jason and Molly Johnson

TREASURER--Jim and Sharon Cherry

 

BAND BOOSTER AGENDA

TUESDAY, JUNE 16, 2009

 

I.                    Show Update

A.     All Copyright fees have been paid and music is being arranged

B.     Pep Band Schedule for 2009--$200

C.     Approximate membership 30 winds 13 percussion 12 guard 1 FC=56 total

D.    Color Guard uniforms are being custom made by Avant Guard for $100 each

Still need measurements for a few members.

E.     Camp Dates

July 13-17—Guard and Percussion Camp (Guard 8-5, Battery 8-12, Pit 1-5)

July 20-24—All Winds, Percussion, and Color Guard 8-5

July 27-31—All Winds, Percussion, and Color Guard 8-5

F.      We need to purchase a new cart for electronic equipment.

 

II.                Props

A.  Option 1:  Purchase 5 doors “as is” from Ayala HS in CA for $1,000 + shipping costs

B.  Option 2:  Purchase 5 doors without wheels from Ayala for $500 + shipping costs

C.  Option 3:  Puchase all 10 without wheels for $900 + shipping costs

Estimated freight on first three options--$1,490

                        Option 4:  Construct our own version of the doors.

 

III.             Fundraising

A.     Somernite’s Cruise Block Party—Friday, June 26,  2009  4:00-10:00 at the Center

1.      Set menu

2.      Schedule Workers

3.      Coolers

4.      If using grill—who can move it?

B.     Carwashes—August 8 at Wal Mart.  Molly is working on more at other sites.

C.     Other ideas?

 

IV.             Pulaski County Invitational Update

A.    Scheduled for Saturday, October 17, 2009

B.     University of the Cumberlands will be performing in exhibition

C.     Confirmed judges

Music Performance—David Threlkeld and Todd Farmer

Visual Performance—Susan Hayes and Gerald Pickrell

Color Guard—Joey Neal  Percussion—Jim Corcoran

 

 

 

PULASKI COUNTY HIGH SCHOOL

BAND BOOSTER MEETING

THURSDAY, FEBRUARY 12, 2009

AGENDA

I.                     UPDATE ON SPRING EVENTS

A.       COMPOSITE PICTURES TAKEN TODAY    (VIEWING   IN APPROXIMATELY TWO WEEKS)

 

B.       Winter Guard UPDATE

UPCOMING COMPETITIONS    

                FEBRUARY 14        AT BRYAN STATION (PERFORM 12:37 P.M.)

                MARCH 14                 AT ELIZATBETHTOWN (PERFORM 3:00 P.M.)

                MARCH 15            AT JOHN HARDIN (TIMES TBA)

                MARCH 28            TRI-STATE CIRCUIT CHAMPIONSHIPS (AT  RYLE HS)

 

C.       UPCOMING SPRING EVENTS

KMEA CONCERT BAND FESTIVAL   THURSDAY MARCH 26—AT THE CENTER

KMEA SOLO & ENSEMBLE   SATURDAY, APRIL 18—FIRST BAPTIST, LONDON, KY

SPRING CONCERT—MAY 17--2 P.M.     AT PCHS   (BANQUET SAME DAY?)

POSSIBLE MUSIC IN THE PARKS TRIP AFTER CATS TESTING (TBA)

POSSIBLE JOINT CONCERT WITH SOMERSET AND SOUTHWESTERN (TBA)

PEP BAND—FRIDAY, FEBRUARY 20 IS LAST REGULAR SEASON GAME

TOURNAMENT GAMES TBA

 

D.       FINANCIAL REPORT

CURRENTLY $4,873.68 IN THE BOOSTER ACCOUNT

WE HAVE $1,270.75 ENCUMBERED

WILL BE GETTING REFUND OF $150 FROM SCGC Winter Guard

CURRENTLY  $3,752.93 IN AVAILABLE FUNDS

 

E.        UNIFORM OPTIONS FOR NEXT YEAR

A.       OPTION 1:  PURCHASE NEW JACKETS ( 50 WOULD COST APPROX. $6,750)

WOULD NEED TO BE ORDED BY MARCH 1 TO BE GUARANTEED FOR NEXT YEAR

B.       OPTION 2: UPDATE CURRENT UNIFORMS (REPLACE SILVERS, ADD GUANTLETS) POSSIBLY NEW HATS AND PLUMES

 

F.        SPRING FUNDRAISING IDEAS

A.        HIGH SCHOOL BAND DAY (SEE ATTACHED DOCUMENT)

B.       SOMERNITES CRUISE BLOCK PARTIES (STARTING IN APRIL)

C.       SOMERBLAST?

D.       CATALOG SALES

E.        OTHER IDEAS

 

minutes from the september 2, 2008 meeting

Last night we discussed several items, the most important being our upcoming competition. We need all hands on deck that day! Please mark your calendars so that you can be available. There are plenty of places to work. Just let me know which one so I can write you down. You are welcome to choose more than one event so that you can float around.
 
1. Hospitality Room: This is reserved for band directors. We all will bring some sort of finger food dish (to be discussed later). We will need several people for this one. It is being chaired by Noella Deaton
 
2. Equipment: Providing and assisting visiting schools with transporting their props to the field. This will require several individuals. It is chaired by Travis Ard
 
3. Hosting: Jeff and Rebecca Clark will be chairing this position. Not sure how many positions are needed.
 
4. Parking is being taken care of by our own JRROTC!  Make sure you thank them!
 
5. Concessions: This is a big one! Lots of people needed throughout the day.
 
6. Changing Areas: Several chaperones, men and women, needed at all times. This is an inside job for those who can't tolerate the heat.
 
We need ads sold! The student who makes the most money will receive  $100. This is where we make most of our money. You can print sponsor letters from the website, www.pulaskicountyband.org.
 
In case you haven't been told Saturday practice has been changed. It is from 8:00-1:00 at Northern Middle School.
 
We will be painting props tomorrow during practice. ALSO, THERE WILL BE A BOOSTER MEETING EVERY THURSDAY IMMEDIATELY FOLLOWING  PRACTICE UNTIL OUR COMPETITION. There are 4 Saturdays until then. Please attend the meetings if possible. Remember, everyone is needed to make this a success.
 
Any questions please call me at 451-1319
 
Blessings and Love,
Molly

minutes from the june 26, 2008 meeting

BAND BOOSTER MEETING AGENDA

Thursday, June 26, 2008

6:00 p.m.

 

I.                    Somerblast Fundraiser Details

A.      Setup—We can setup anytime after 10:00 a.m.

B.      Coolers—Need to be dropped off tomorrow.  Designate someone to pick up ice from Pulaski Elementary.

C.      Update on donated items:  Buns, etc.

D.     Shifts—All Day, 12-4, 4-7, 7-close

E.      Designated jobs—cooks, etc.

F.      Prices for concessions.  Updated menu items.

G.      Parking—Workers will need to park either at East Somerset Baptist Church or other designated parking areas and be shuttled to Somersport Park.

 IV.               Sponsorship Letters—can be downloaded from website

A.      Discussed  levels (Gold $500, Silver $250, Bronze $100)

B.      All forms must be returned by August 13

 

V.                  Pep Band Schedule—If possible, pay in full ($185) at band camp.  $40 minimum payment to go on DCI trip.

 

VI.                Pulaski County Invitational Update

A.       Confirmed Judges (Wayne Ackerman, Jack Walker, Susan Hayes, Noel Green)

II.                  Car Washes—to help students earn money toward Pep Band Schedule.

A.      Friday, July 11—Wal-mart (Times TBA)

B.      Saturday, July 19—Marathon (Times TBA)

 

III.                Band Camp Lunches

A.       Week One--July 21-25—Summer Feeding Program

B.      Week Two—July 28-Aug 1--Boosters provide on Friday, Aug 1 Students bring own on Mon-Thur (July 28-31)

C.       Trophy sponsors (Mr. Sexton will check on trophy prices)

D      Still need someone to chair the program/advertisement committee

E.     Set prices for ads (full page $100, ½ page $50, ¼ page $25)

 

VII.              Calendar of Events—detailed itineraries available of on website.

A.       Home football games added.

B.      Change in practice schedule on Oct. 2-3.  Regular Thursday night rehearsal 4-7.  No rehearsal on Friday, October 3.

C.  Voted to sell concessions at Somernight's Cruise Block Party on Friday, August 29, 2008.

minutes from the August 19, 2008 meeting

Pulaski County Band Boosters Meeting  meet on Tuesday, August 19th at 6:00 in the band room.
 
Items discussed:
 
1. Somernite's Cruise Block Party--Friday, August 22,  6:00-10:00. Donna Ard and Molly Johnson will pick up the supplies at Northern Middle after school. Michael Murphy will pick up the meat and Travis Ard will pick up the grill at Central Office. The buns will be picked up at PES on Thursday so they can be thawing.
 
2. Car Washes scheduled for Saturday, August 23rd at Forcht Bank from 8:00-12:00 AND Lowe's Parking Lot on Saturday, August 30 from 9:00 to 3:00. Once students have raised enough money to pay their Pep Band Schedule, all other money they earn will stay in an account for future out of town events.
 
3. Contest Updates:
    A.  Trophy Sponsors Letter and Ad Letter is online at www.pulaskicountyband.org website. It was decided that the student who raises the most money will receive $100 cash.
    B.  Possible fundraising at the event: buttons, decals, roses, event t-shirts
    C.  Next meeting to discuss concessions and other Invitational details will be September 2, at 6:00.
               ALL MEMBERS ARE ENCOURAGED TO ATTEND THIS MEETING.
    D.  All judges have been hired for the event.
 
4.  Prop Update: In progress. We have spent $130 on supplies. All other materials have been donated.
 
5.  Sharon Cherry had a sample decal made, Pulaski County Marching Band. These will be pre-ordered at $3.00 per decal. Please ask your student for an order form. Orders will be taken until September 28th.
 
6.  Clockworks t-shirt orders are due on Thursday, August 21st. These shirts are for parents/family only. Student shirts have been ordered.
 
7. Band Competition on September 27th will be at Louisville Ballard rather than Hart County.
 
Meeting was adjourned at 7:20.

minutes from the june 17, 2008 meeting

WEBSITE:   www.pulaskicountyband.org

 

The Pulaski County Band Boosters held a special meeting on June 16th at 6:00 to discuss upcoming events and dates. One very important item was fundraising. The boosters decided to set up a booth at the Somerblast event held at Somersport Park on June 28th.

    

Information to Know

  1. Chamber of Commerce Somerblast is a major fundraiser. Last year the event brought in over 15,000 visitors. Money made will go towards purchasing our custom arranged music and perhaps a custom arranged drill.
  2. Meet at Somersport Park at 12:00. There are time slots available through out the day to work. Fireworks are at 10:00.
  3. Mike Murphy will be inquiring about the sell of tenderloin or pork burgers and potatoes
  4. Donna Ard and Molly Johnson are in charge of donations for hamburger buns—We need 800.
  5. Rebecca Clark will be in charge of donations for potatoes. IF YOU KNOW ANYONE THAT WILL DONATE ANY OF THESE ITEMS PLEASE CONTACT MOLLY JOHNSON OR MR. SEXTON
  6. Coke has the exclusive on drinks so we have to purchase from them. We are asking each family to bring a cooler to put ice in so that we can keep the soda cold all day. One complaint from last years event was that no venders had cold drinks by the end of the night. With the coolers we can keep our soda iced down ALL day. You do not have to purchase the ice.
  7. SPECIAL MEETING ON THURSDAY JUNE 26 AT 6:00 TO TIE UP ANY LOOSE ENDS.

 

Other topics discussed:

  1. Band Camp dates: July 21-25 and July28-August 1   8:00am-5:00 pm each day. Performance for parents at 5:00 on Friday, August 1.   NOTE: ON JULY 25 A TRIP TO MASTERS OF THE SUMMER MUSIC GAMES AT MIDDLE TENNESSEE STATE UNIVERSITY IN MURPHEEBORO TN HAS BEEN PLANNED IN LIEU OF BAND CAMP.

 

  1. Band camp fees are set at $185. New members will also need to purchase gloves and shoes. NOTE: THE COST OF THE TRIP TO TN IS INCLUDED IN THE Pep Band Schedule. STUDENTS WILL NEED TO HAVE MADE AN INITIAL PAYMENT OF $40 ON THEIR BAN D FEES IN ORDER TO ATTEND THE TRIP.

 

  1. Tentative Rehearsal Schedule: Monday and Thursday afternoons (full band and guard) 4:00 to 7:30.  FRIDAY AFTERNOON SECTIONALS WILL BE ANNOUNCED AT A LATER DATE. WE WILL KNOW IN ADVANCE OUR STUDENTS SECTIONAL SCHEDULE.

 

 

 

  1. PLEASE MARK THESE IMPORTANT DATES ON YOUR CALENDAR:

 

Saturday, September 6           Mandatory Rehearsal    9:00 a.m. to 3:00 p.m.

Saturday, September 13         Hazard

Saturday,  September 20        North Laurel

Saturday, September 27         Off weekend

Friday, October 3                    Mandatory Rehearsal  9:00 a.m. to 12:00 p.m.

Saturday, October 4               PULASKI INVITATIONAL

Friday, October 10                 Mandatory Rehearsal 9:00 to 12:00

Saturday, October 11             Contest (Location TBA)

Saturday, October 18             South Laurel or Powell Co

Saturday, October 25             KMEA Regional’s at Warren East OR USSBA                   Competition at Carson Newman

Saturday, November 1          KMEA State Marching Band Championships Semifinals at South Oldham HS (if we make top 8 at Regional’s)

 

NOTE Saturday October 25 Regional’s or USSBA.  It was discussed which one of these events to attend. Decision will be made later but must be made before

August 1st.

 

  1. CAR WASH date is July 11th. Time to be announced later.  This money is to help pay for students Pep Band Schedule. Money will be split between those in attendance.

 

  1. There will be a fundraiser to be kicked off at Band Camp

 

  1. Pulaski County Invitational Update: 

Committees: Hospitality Chairperson—Noella Deaton

                     Equipment Chairperson—Travis Ard (Mike Murphy)

WE NEED TRAILORS, 4-WHEELERS AND GOLF CARTS. If you have one that we can use that day please let Travis know.

                     Tabulation (and Press Box)

                     Hosting Chairperson—Jeff and Rebecca Clark

                     Advertising and Trophies—EVERYONE  Molly Johnson will get a list from the Chamber of Commerce.

                     Concessions--

                     Announcer--

    Please let Mr. Sexton know (or you can e-mail Molly) if you would like to chair a vacant committee. We will need everyone’s help so even if you don’t chair please let us know which area will fit you.

 

  1. Sponsorship Prices and incentives

         $100—name on T-Shirt and website 

         $250—Logo on T-Shirt and website

         $500—Logo on Trailer, T-Shirt and website